Power Platform fun times | bi_ome
Early on when the SharePoint Online List 2.0 connector was released, I did some internet searching to see why you’d use the new connector vs the old connector. It turned up a lot of posts like this, where it was stated that the limit on the 2.0 connector was a maximum of 5000 returned rows. … Read more
It depends on exactly what functionality you need, who your form submitters are, and what licensing you have available to use. Are your form submitters internal organization users or anonymous/external? If your submitters are external and not being explicitly invited with their Microsoft 365 accounts, the answer is going to be Microsoft Forms or Power … Read more
If you’re using SharePoint lists for any kind of ticket or request management, you are likely to want to track how long it took to complete the request. We can do this automatically using Power Automate to set a “close date” date-type field. First, make sure you have a “close date” or “completion date” field … Read more
A good Power Automate approval flow has the following: This article is part of a series on doing request management with Microsoft Lists, so you might check that out as well! Power Automate makes it really easy to make a basic approval flow, but unfortunately it comes with none of the above out-of-the-box. I would … Read more
Comments in SharePoint are a bit of a can of worms. There’s two types of comments: Modern comments My issue with the new modern comments is that they do not exist as real list data to be referenced by Power Automate or any kind of automated notifications. People interacting with the items only get notified … Read more
Request management (a.k.a. ticketing) can be extremely useful as a tool to manage and track work on a team. At the end of the day, this is essentially a form with a status field to track progress and automated alert rules. This is a replacement for email-based intake of work: the act of putting requests … Read more
When you’re setting up conditional formatting for columns in SharePoint lists (a.k.a. Microsoft Lists), you are only given the option of configuring rules based on the current column settings that you’re looking at. But what if you want to create a formatting rule that looks at multiple fields? For example, if you want to highlight … Read more
If you work with SharePoint lists, you’ve probably bumped into the list view threshold at one point or another. The gist is: SharePoint can only display 5000 items at a time in a list view. What’s the easiest way to deal with the list view threshold? In my opinion, the easiest way to handle this … Read more
SharePoint lists will always come with a “Title” field for its items. This field can’t be deleted, but it can be renamed or hidden. I tend to err on the side of keeping it and renaming it to something more meaningful to the end-user over hiding it, because it’s the field that’s used to open … Read more